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CLE Planning Guide
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Program Planning Form

KBA Continuing Legal Education

The KBA’s Legal Education Services Department is dedicated to meeting our members’ CLE needs. We could not do this without our members who volunteer their time and efforts to our department. This report is designed to help in the CLE planning process.

Planning a KBA CLE Program

Why are we presenting a program?

When you begin the planning process for the program please refer to the questions below and the attached program planning guide to help guide your discussions during the initial planning processes.

  1. Who is your audience?

    Introductory Level Program: Attendees are presumed to have little to no working knowledge and experience in the area of law outside of an academic setting. 

    Mid-Level Program: Attendees are presumed to have achieved introductory level knowledge and have limited working knowledge in the area of law the program is covering.

    Advanced Level Program: Attendees are presumed to have working knowledge and experience in the area of law the program is covering. 

  1. Create a program synopsis:

    Why are we presenting this program? How does your program address the needs of the audience(s) listed above? How would you peak their interest in attending the program? What overarching topics, trends or practices are you looking to highlight in your programming?  Your program synopsis should be a succinct 1-2 paragraph addressing some or all of the questions listed above.

  1. Pick your program format:

    What program format is best to reach your target audience?  Would a live in-person seminar, a webinar series or a combination of both be most effective in reaching your intended audience?

  1. Presentation format:

    How should we present our information? Would a panel be effective in getting the information across? Should you look across disciplines and create a lawyer/practitioner co-presentation?  Would an expert attorney presenting on their own be able to fully address the topics?

Selecting a Date

The Section meets to determine the goal and topic of the seminar (see program planning guide). Tentative dates should be decided on (first and second choice) and then communicated to KBA staff. KBA staff will then check the CLE calendar for conflicts with other KBA events.

Choosing Seminar Format and Location

Regarding format: The Section selects the type of seminar. Options include an in-person seminar, live webinar or teleconference. 

Regarding locations: If an outside venue (hotel, convention center, etc.) is chosen for the event the KBA will handle any venue and meeting arrangements. Outside venues must be secured before event planning can commence. If the seminar is to take place at the KBA attendance is limited to 65 attendees.  Please note that many hotel venues fill up quickly so arrangements should be made as soon as possible, especially for larger groups.

In-person Seminars:

Two Day Seminars:

Planning for the seminar should begin 6-12 months prior to the date selected.  Breakfast and lunch are typically provided.

Half and Full Day Seminars:

Planning for the seminar should begin 4-6 months prior to the date selected. Providing lunch during these seminars is optional.  Providing lunch increases the cost of registration for the event.

Lunch and Learn Seminars:

Planning for the seminars should begin 2-3 months prior to the date selected. Lunch and Learn seminars are 1-2 CLE hours and are presented at the KBA in Topeka over the lunch hour. Lunch is provided and is included in the registration fee.

Live Webinar Seminars:

Planning for webinar seminars should begin at least 6 weeks prior to the date selected. Webinars are presented using a computer and conference phone system.  Presenters may present from their offices or arrangements can be made for the presenter to present from the KBA offices.  A PowerPoint is presented through the computer and the audio is accessed through the conference call phone system.

Securing Presenters

Once a date and location are secured contacting prospective presenters can begin.  We ask that the Section members contact the prospective presenters to determine their availability and willingness to present. When the presenter has been secured you can contact the CLE Program Planner and they will communicate the relevant event details and CLE deadlines to the presenter.

CLE Approval Process

The KBA is a CLE provider. The Kansas Continuing Legal Education (CLE) Commission is responsible for the administration of the rules and regulations for continuing legal education in Kansas. A CLE program application must be submitted to the Kansas CLE Commission at least 30 days prior to the selected program date. The Commission only accepts paper applications.

The CLE application must contain:

  1. A approval application
  2. A timed agenda with program descriptions, titles and presenters outlined
  3. A list of presenter professional biographies
  4. A $25 check