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ABA Releases Ethics Advisory Opinion on Cybersecurity

Posted By Danielle M. Hall, Tuesday, October 30, 2018

The American Bar Association recently released ABA Opinion 483 on a Lawyers’ Obligations After an Electronic Data Breach or Cyberattack. The opinion points out that a lawyer has a duty to keep clients reasonably informed about the status of a matter and to explain matters to the extent reasonably necessary to permit a client to make an informed decision about the representation. See, KRPC 1.4.

As a result, under these provisions, a lawyer has a duty to communicate with current clients about an occurrence of a data breach. Lawyers should also be aware of their duties to past clients, and their duties of competence and confidentiality when it comes to the use of technology and cybersecurity.

To read the opinion, visit https://www.americanbar.org/content/dam/aba/administrative/professional_responsibility/aba_formal_op_483.pdf.

Tags:  Author: Danielle M. Hall  cybersecurity 

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How to Enlarge and Print Only a Portion of a PDF with Adobe Reader

Posted By Danielle M. Hall, Tuesday, October 23, 2018

Have you ever sat and wondered if you can enlarge and print only a portion of a PDF with only Adobe Reader? Well, I have the answer for you. Yes, you can!  Here’s how:

  • Open the PDF in Adobe Reader
  • Select the Snap Shot Tool
  • Drag a rectangle around the area you want to enlarge and/or print
  • Click File, and select Print
  • Choose your Print Option. Send the document to your printer or you can select the Print to PDF option to create a new digital document.
  • Make sure that the Selected Graphic option is selected in the Print Range area of the Print dialog box.
  • To enlarge the selected text or graphic, you can select the Fit to page option or you can select Custom Scale and increase the percentage to a specific amount you like.
  • Click Print

It is that easy!

Note: If you have Adobe Acrobat you can follow the same steps.

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Tags:  Acrobat Reader  Adobe  Adobe Reader  Author: Danielle M. Hall  Danielle M. Hall  PDF  Tech Tip  Weekly10232018 

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Cybersecurity Awareness Month

Posted By Danielle M. Hall, Tuesday, October 16, 2018

By , Deputy Disciplinary Administrator, Office of the Disciplinary Administrator

Considering October is Cybersecurity Awareness Month, I thought this would be a good time to provide some resources to help others with developing and implementing a cybersecurity plan. With new data breaches popping up on a constant basis, it is important for lawyers to understand that they are not immune from cybersecurity issues. In fact, law firms are especially vulnerable to data breaches because of the sensitive data they handle.

Because data security is more important than ever, lawyers should take the time to develop and implement a cybersecurity plan. Below you will find resources that can help. The first resource on the list, the NIST Cybersecurity Framework, is the “go to” resource for developing a plan. Additional resources include information from The Kansas Small Business Development Center and the American Bar Association. The Kansas SBDC resources include a cybersecurity assessment you can take to identify your areas of strengths and weakness in your current cybersecurity policies and procedures.

Today, the new mantra in cybersecurity is not if an organization will be breached, but when will it be breached. Now is the time to start recognizing that cybersecurity just isn’t an IT problem anymore, and everyone in your organization plays a role in keeping your client data protected.

Cybersecurity Resources:

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Tags:  Author: Danielle M. Hall  cybersecurity  Cybersecurity Awareness Month  Danielle M. Hall  Tech Tip  Weekly10162018 

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Looking for More Tech Tips? Attend the ABA TECHSHOW 2019®!!!!

Posted By Danielle M. Hall, Tuesday, October 9, 2018

By Danielle M. Hall, Deputy Disciplinary Administrator, Office of the Disciplinary Administrator

ABA TECHSHOW 2019

Bringing Lawyers & Technology Together

Do you enjoy reading the Tech Tips Blog? Are you interested in seeing more technology tips? Then here's a tip for you!

Mark your calendars now for the ABA TECHSHOW 2019® conference and expo which will be held February 27th–March 2nd in Chicago, Illinois. Presented by the ABA Law Practice Division, this 3½ day conference is filled with practical tips on integrating technology into your practice to enhance client services and gain efficiency. 

When you are not attending CLE sessions, visit vendor hall where the latest in legal technology products are featured.

Look for more information coming soon on special conference pricing through the KBA.

Tags:  ABA TECHSHOW  ABA TECHSHOW 2019  Danielle M. Hall  Techshow 

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Lawyer Content on YouTube

Posted By Larry N. Zimmerman, Tuesday, October 2, 2018
Updated: Tuesday, October 23, 2018

By , partner at Zimmerman & Zimmerman P.A.

YouTube is a big deal. It has become the second largest search engine on the internet serving up over 300 hours of videos per minute­ more than all of Netflix and Facebook combined. The site reaches into at least 88 countries and translates into 76 languages representing some 95% of the world’s population. User demographics indicate 80% of adults between age 18 and 49 watch and 60% prefer it to television. I was at a national legal conference recently where the average age of attendee was notably higher than 50 and YouTube has made its mark with that audience as well. Most of the presentations, comments, and discussions featured YouTube content.

Because there are over 1.3 trillion videos hosted by YouTube, finding content of interest can be challenging. The algorithms YouTube uses to figure out what users might be interested in viewing are not terrifically reliable and the trending playlist is mostly viral pop culture hits or paying advertisers. Leveraging the value of YouTube involves finding good channels (content creators), subscribing, and setting notices to catch new episodes. Some suggestions for lawyers:

Real Crime Networks

LadyJustice2188—This trial channel includes a library of 4,400 video feeds from criminal trials and proceedings throughout the U.S. Every stage in criminal procedure is shown from arraignment to sentencing and the proceedings shown are often from newsworthy cases. The video feeds are not heavily edited and include no commentary or explanation. The channel adds new content several times a week though multiple uploads may be from the same case broken into more manageable segments.

The Law & Crime Network—This channel is a more polished news program focused on “the day’s biggest trials and legal controversies.” Regular episodes drop at 9:00 a.m. EST, Monday through Friday with supplemental trial feeds as well. Like LadyJustice2188, the Network includes actual criminal proceedings but provides in-depth commentary as well. Recent high-profile cases covered include Travis Reinking, the Waffle House gunman, and Cristhian Rivera, the accused murderer of Iowa college student, Molly Tibbetts.

Content Creators

Shouse Law Group—Not every lawyer is content as a content viewer, some want to get in on the action as content creators. The lawyers at Shouse have modeled a particularly effective and professional way to create a YouTube channel. The firm uploads 1-2 videos a week that are usually just 2-5 minutes long. The videos address very specific topics in a broadly informative way (staying within ethical guidelines). Examples include explanations of recovery options when hit by a an uninsured driver, whether a California medical marijuana card can be used in other states and what are likely outcomes of a minor caught in possession of alcohol case.

YouTuber Law—Wading into content creation can present some interesting legal issues. Tech lawyer, Lior Lessor, has expertise in representing technology companies and brands including YouTube content creators. His small (340 videos) channel covers subjects such as challenges to negative reviews or the rights of site hosts like YouTube’s rights to censor controversial speech. Lessor releases a video per week; most are quick takes of 10-15 minutes, but he does not hesitate from going long when a complex topic is presented.

Law School and Life

Learn Law Better—Every lawyer knows a law student. Every law student could use a bit of help sometimes navigating their way. Beau Baez is an accomplished educator with Best Teacher of the Year awards from two different law schools. His channel presents polished, pedagogically thoughtful videos of 5-10 minutes each on issues for which law students (and lawyers) might need a refresher. Legal topics can include res ipsa loquitur or Erie v. Tompkins. Survival strategies for school and life are covered in videos about overcoming procrastination or how to effectively cram for a deadline. Information that is no longer relevant to lawyers is still useful for the law students we mentor.

Live Laugh Law—This is another law student channel by a young black woman in her second year of law school at Howard. She is infectious with her joy at working toward her ticket. She shares her setbacks and worries as well. The law school experience may be a distant memory for most of us but Live Laugh Law brings back some of the good memories of challenges met and defeated while underscoring the importance of mentoring and supporting those coming up behind us.

Tips and Tricks

ABA Law Practice Division—The ABA has a tiny channel of just 89 videos that is infrequently updated – about once per month. Broadly speaking, there are two categories of video on the site. Brief clips of 1-2 minutes provide quick explanations of topics like spear-phishing or ransomware. Longer videos of 30-60 minutes give detailed information about document assembly, legal services pricing, or artificial intelligence, for example.

Chicago Bar Association’s How To…Video Library—This is not a YouTube channel but worth a look. The Chicago Bar recently opened up its members-only tutorial videos to the general public. There are a host of gems by lawyers with technology expertise. Videos teach removing metadata, protecting documents from editing, and permanently redacting documents. One of the latest videos gives sound advice on how to start as a YouTube content provider. The full list of videos is at lpmt.chicagobar.org/how-to-video-library – not YouTube.

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Tags:  Larry N. Zimmerman  tech tip  YouTube 

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Women Rainmakers’ Best Marketing Tips: Lending Library Book Review

Posted By Angel R. Zimmerman, Tuesday, October 2, 2018

By Angel R. Zimmerman, Zimmerman & Zimmerman, P.A.

Women Rainmakers’ Best Marketing Tips by Theda C Snyder has great marking tips. While it markets to women, men could also gain insight on marketing with the other gender in mind.

This book takes you through the brainstorming stage, supplies the why and reasoning behind different strategies and also lays out over 150 helpful tips.

Snyder encourages the use of the RAM principle: R – reject; A – accept; M – modify. This is a principle that should be incorporated into much more than just marketing. She discusses how you nurture a relationship and how to make the pitch and keep the relationship.

For this and other helpful tips – check it out at the KBA lending library.

Tags:  Angel R. Zimmerman  book review  Lending Library  marketing 

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To Scan or Not to Scan a Document, Part 3: Metadata

Posted By Danielle M. Hall, Tuesday, September 25, 2018

By Danielle M. Hall, Deputy Disciplinary Administrator, Office of the Disciplinary Administrator

After the last two posts, I have received some commentary, as well as some questions asking how metadata affects using a “true” PDF vs. an image-only PDF. First, let me say 1) I am excited to know there is enough readership to spark commentary and questions; and 2) these questions and concerns are valid depending on the purpose of the document, whether you will be sending the document to someone else, the reason you are sending it, and who the person you are sending it to may be.

First, let me start by explaining what metadata is. Simply, metadata is a data describing and giving information about other data. Metadata summarizes basic information about a document such as the author, the date created, the date and time last modified, the amount of time spent editing the file, and the file size. You can think of metadata as being the file properties. This metadata can be insightful and especially useful for things like electronic organization, archiving, and discovery. Lately, metadata has gotten a bad rap. It has also become a buzz word legal professionals know they should be aware of, because they have been told, but they may not fully understand the why, the how, or even the what.

In my own quest to learn more about what metadata is and what it is not, I was perplexed by whether things like track changes and comments are part of this metadata thing. As it turns out, track changes and comments are NOT metadata at all. They are data within the piece of data, or embedded data. Confusing, right? Despite the confusion between metadata and embedded data, I think the question most of us want to know is what can be seen by someone else when I send them my document?

When converting Word and WordPerfect files to a “true” PDF format, whether by using the Print to PDF or Save As options, the document properties (AKA metadata) are stripped because you are creating a BRAND-NEW file, completely distinct from the old Word file. Metadata is not carried from the old file to the new. The brand-new PDF will have its own metadata, but it will be limited to information specifically pertaining to the PDF, such as the author who created it and the date/time it was created. So, what about those pesky track changes and comments we all worry about? If you changed the settings in your Word file so track changes and comments are not visible, they will not be included in the new PDF.  

Lastly, most word processing programs such as Microsoft Office products, Adobe Acrobat, and WordPerfect offer internal scrubbing tools to remove unwanted metadata. You can find instructions on how to do this below. However, before you go scrubbing all the metadata from your documents, keep in mind the rules on Spoliation of Evidence and your Rules of Professional Responsibility, such as KRPC 3.4. Additionally, when you remove the metadata from your documents, you can’t always get it back. So, it is suggested you make a copy of the document and scrub the copy, rather than original.

It is important to be aware of metadata and understanding what it is, but it is also important to know metadata can be extremely useful, not just harmful. Yes, it can be potentially harmful to lawyers and clients if seen by the wrong eyes. I am most certainly not saying you should just ignore it and leave it. However, having a better understanding of metadata can help you make a better and more educated decision about when and when not to scrub, and when and how to use it.

A good friend of mine explains metadata in this way, “Metadata is like Jessica Rabbit, it isn’t bad, it’s just drawn that way.” After my own quest to learn more about metadata, I tend to agree.

Removing metadata from Microsoft Word 2016

To make a copy of the document to save the original metadata since you might not be able to restore once removed:

  •   Click the File tab. 
  •   Select Save As.
  •   The Save As dialog box will appear.
  •   Select a folder location to save a copy of your document. (Browse to find and select the appropriate folder, if needed.)  
  •   In the File name field, type a name for the copy of your document. 
  •   Click Save

To remove metadata from the copy of your document:

  •  With a copy of your Word document open, click the File tab.
  •  Click Info
  •  Click Check for Issues, then select Inspect Document. The Document Inspector dialog box will appear.
  •  Remove some, or all, of the metadata listed by checking the applicable boxes.
  •  Click Inspect.
  •  Review the inspection results listed. 
  •  Click Remove All next to any metadata you want removed. Close the dialog box when finished. 
  •  Save your changes.

For complete instructions on how to remove metadata from a Microsoft Word 2016 document on a Mac, click here.

Removing metadata in WordPerfect:

WordPerfect gives the user the option to save a document without metadata. To save a file without metadata:

  •  Select File, then Save Without Metadata.
  •  A dialog box appears, where you choose to remove some, or all, of the metadata listed by checking the applicable boxes.
  •  Click Save to create a new WordPerfect document without the chosen metadata.
  •  WordPerfect then creates a new file with an _mtd extension and preserves the original WordPerfect document.

Removing metadata in Adobe Acrobat:

You can find complete instructions for removing metadata in Adobe Acrobat Pro here.

 

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To Scan or Not Scan a Document, Part 2

Posted By Danielle M. Hall, Tuesday, September 18, 2018

By Danielle M. Hall, Deputy Disciplinary Administrator, Office of the Disciplinary Administrator

Last week, I discussed the importance of converting a document to PDF rather than printing and scanning. To recap, when you scan a document, you are creating an image-only PDF rather than a “true” PDF. The downside, you lose a lot of key functions in the PDF when you scan the document. If you missed last week’s Tech Tip, I encourage you to go back and look. You can always find the Tech Tips archive on the KBA website at https://www.ksbar.org/blogpost/1106646/LPM-Tech-Tips.

In last week’s tip, I provided instructions on how to convert a Microsoft Word document to a PDF. This week, I want to provide you with instructions for another commonly used document in the legal practice, Microsoft Excel.

There are a couple of ways to convert an Excel file to PDF. You will see that your options are similar to that in Microsoft Word.

Option 1: Save As a PDF

  • Click the File
  • Click Save As.
  • Select your file location.
  • In the File Name box, enter a name for the file, if you haven't already.
  • In the Save as type list, click PDF.
  • Click Options to set the page range and what to publish (such as the entire workbook or just active sheets).
  • Click Save.

Option 2: Print to PDF

  • Click the File tab and select Print.
  • In the Printer options, select Print to PDF.
  • Click Print.
  • A pop-up box will appear, select your file location and enter a name for the file, if you haven’t already.
  • In the Save as type list, click PDF.
  • Click Options to set the page range and what to publish (such as the entire workbook or just active sheets).
  • Click Save.

Now you know how to convert both a Microsoft Word document and a Microsoft Excel document to PDF. So, no more printing and scanning. If you prefer using WordPerfect for your word processing software, you can find instructions here that will walk you through converting a WordPerfect document to a PDF. 

Stay tuned, in the coming months we will begin to explore the functions in Adobe, so you can see why creating a “true” PDF is worth it.

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Tags:  Danielle M. Hall  Excel  Microsoft Excel  PDF  Save to PDF  Tech Tip 

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To Scan or Not to Scan a Document

Posted By Danielle M. Hall, Tuesday, September 11, 2018
Updated: Tuesday, October 16, 2018
By Danielle M. Hall, Deputy Disciplinary Administrator, Office of the Disciplinary Administrator's Office

On multiple occasions I have seen lawyers print a document, walk over to the scanner and scan the document to create a PDF. Sure, this is relatively easy to do; however, when you scan the document in this manner, what you are actually doing is creating an image of that document rather than creating a true digital document.

There are clear downsides to an image-only PDF. For instance, you lose search capabilities, because the image-only PDF contains just the photographed images of pages without the underlying text layer. Additionally, their text usually cannot be modified or marked up for the purposes of editing. The only way to correct these issues is through using an OCR (Optical Character Recognition) application. Unfortunately, if you only have Adobe Reader, you won’t be able to perform this function. You must have Adobe Acrobat or some other tool to OCR text from a scanned document. The other issue with OCR is that, depending on the quality of the image, or the recognizability of the writing, it may not be 100% accurate.

Instead of scanning a document into an image-only PDF, I highly recommend creating “true” or digitally created PDFs by using software such as Microsoft Word or Excel. For instance, if you have created a document in Word, converting it to a true PDF is just as easy as creating an image-only PDF, without even having to walk to the scanner.

Here are the steps for converting a Word document:

  • Click File, then click Save As.
  • In the File Name box, enter a name for the file, if you haven’t already.
  • In the Save as type dropdown list, click PDF.
  • Click Save.

You can also create a PDF in Word by using the print to pdf option, following these steps:

  • Click File, then click Print.
  • Under the Printer option, select Microsoft Print to PDF.
  • Click Print.

Stayed tuned to next week’s Tech Tip for instructions on how to convert other documents, including Excel Files.

Tags:  Microsoft  Microsoft Word  PDF  save to PDF  Tech Tip 

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Microsoft Outlook Spell Check

Posted By Danielle M. Hall, Tuesday, September 4, 2018

By Danielle M. Hall, Deputy Disciplinary Administrator, Office of the Disciplinary Administrator's Office

Microsoft Outlook has a "spell check" feature that can be helpful in preventing those pesky misspelled emails we all have sent when trying to reply quickly to a matter. The great thing about this feature is that it doesn’t just highlight the misspelled words in the email while drafting. In addition to highlighting the misspelled word, it also causes a pop-up window to appear after you have clicked send. This pop-up window allows you one last opportunity to fix the error by offering suggestions to correct the mistake.

For some reason, this feature comes turned off by default in Outlook. As a result, if you want to take advantage of it, you will have to turn it on. To turn on the Spell Check feature:

  • Click the File tab, and then click Options.
  • Click Mail.
  • Click to turn on Always check Spelling before sending.
Screen grab of settings to turn on check spelling always before sending

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Tags:  error prevention  Outlook  spell check  Tech Tip 

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Avvo Legal Services Sunset

Posted By Larry N. Zimmerman, Friday, August 31, 2018
Updated: Tuesday, October 23, 2018

By , partner at Zimmerman & Zimmerman P.A.

In the midst of mounting pressure from state bar associations over ethics concerns, Avvo announced the end of its fixed-fee legal services offering, Avvo Legal Services, in July. Avvo Legal Services charged potential clients $39.95 to speak with a lawyer participating in the program. Avvo facilitated the connection through its website depositing the $39.95 in the lawyer’s account and then debited $10 from the lawyer’s account for a “marketing fee.” Similar fixed-fee offerings for document review, business formation, and family law services were also in development or deployment. Avvo clearly hoped that the transaction structure and label on its fee would make clear that the arrangement was not fee-splitting but multiple states were unconvinced.


Avvo Opposition

In June, 2017, three New Jersey Supreme Court committees issued a Joint Opinion stating that the legal service program operated by Avvo “is an impermissible lawyer referral service, in violation of Rules of Professional Conduct 7.2(c) and 7.3(d), and comprises improper fee sharing with a nonlawyer in violation of Rule of Professional Conduct 5.4(a).”  (ACPE Opinion 732, CAA Opinion 44, and UPL Opinion 54)  The New Jersey Supreme Court opted not to review the issue in June, 2018.

Shortly after New Jersey’s opinion, the New York State Bar Association Committee on Professional Ethics released its own opinion (Opinion 1132, 8/8/17) that payment of the “marketing fee” to Avvo Legal Services was an improper payment for a recommendation. New York examined the Avvo rating system, guarantees, and refund policy for dissatisfied clients deciding that such steps clearly conveyed to the public a recommendation of a lawyer.

New York also noted in passing that other issues might also be created by the Avvo arrangement including confidentiality problems arising when evaluating issuance of a refund and the ability of a lawyer to offer competent legal services under the restrictions imposed by the service but ultimately noted that a decision on those issues was unnecessary given the larger context of the service being improper as a whole. Most interestingly, New York noted that Avvo might be meeting a legitimate public need unmet by traditional marketing but argued, “…it is not this Committee’s job to decide policy issues regarding access to justice, affordability of legal fees, or lawyer quality. Our job is to interpret the New York Rules of Professional Conduct.”

Potential Opening for Avvo

In their rulings, New Jersey and New York had joined several other states including South Carolina, Virginia, Indiana, Ohio, and Pennsylvania in finding the service improper under the Rules. The news was not all bad for Avvo, however. The North Carolina State Bar opined in Proposed 2018 Formal Ethics Opinion 1 (April 19, 2018) that participation in Avvo and similar services could be permissible under certain circumstances. (That draft was apparently sent back for further study.) More significantly, The Illinois Attorney Registration and Disciplinary Commission, the body overseeing attorney discipline, issued a 124-page report recommending loosening of professional conduct rules to allow lawyers to engage for-profit referral services like Avvo.

The report argues, “Prohibiting lawyers from participating in or sharing fees with for-profit services that refer clients to or match clients with participating lawyers is not a viable approach because the prohibition would perpetuate the lack of access to the legal marketplace.” The Illinois Disciplinary Administrator, Jerome Larkin, solicited public comment on the report, which he wrote, through August 31, 2018. Chief Legal Officer for Avvo Legal Services, Josh King, has made a similar argument saying, “…When the Rules get rigidly applied like this, it has two really bad effects. One is really good lawyers pull back. And the second impact it has is it makes it harder for consumers to get access to legal services.”

Acquisition by Internet Brands

Ultimately, the decision to sunset the Avvo Legal Services product may be more business-driven than reactionary to state bar pressures. Avvo was acquired by Internet Brands back in January, 2018. That folded Avvo into a company with existing properties like Lawyers.com, Nolo, and Martindale-Hubbell. Initially, analysts predicted the acquisition would be a positive step for legal consumers.

Following the acquisition, Avvo’s founder and CEO, noted, “Medical is way ahead in this area – in how hospitals interact and maintain relationships with consumers in new ways. ‘There’s a brand that I trust associated with this medical need, and I go to that website, I interact with a nurse on call 24/7, and if I need more they can set that up.’ This is an example where the consumer bypasses the search environment because they have a relationship. The medical profession is working hard to keep that relationship going. Legal isn’t doing any of that. But that’s another reason this deal is attractive: tapping in to the innovation [Internet Brands] has had in other verticals. Being able to get on the phone and talk to people who’ve solved these issues in, say, medical, is super attractive.”

Months later, most of the Avvo leadership including its former CEO, CFO, CPO, CTO, and chief legal officer had made plans to leave and Avvo Legal Services was given a sunset date. The apparent need Avvo filled has not evaporated, however, and the ABA and several states such as Illinois may be looking for ways to enable and govern such services in a way that provides safety for both participating lawyers and prospective clients.

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Tags:  Avvo  Larry N. Zimmerman  software 

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The KBA Lending Library

Posted By Danielle M. Hall, Tuesday, August 28, 2018

Did you know that as a KBA member you have access to the KBA Lending Library?

The Lending Library is a free service to members offering a comprehensive selection of books on topics relating to practice management, technology, lawyer well-being, and career development.  The books are available for a short-term loan and can be mailed to you upon request.

To see what titles are available in the library and to view check-out policies visit https://www.ksbar.org/page/lomap_library

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How to Combine Track Changes from Multiple Authors

Posted By Danielle M. Hall, Tuesday, August 21, 2018

By Danielle M. Hall, KBA LPM Committee Member,
Office of the Disciplinary Administrator, Deputy Disciplinary Administrator 

Have you ever sent a Microsoft Word document to multiple colleagues in your office to edit, only to find it a cumbersome process to then go through and make the suggested changes from each person in the original document? Instead of going through each document one by one and making the suggested changes in the original document, try merging the tracked changes into one document to save time.  Here’s how you do it:

  1. Click Review > Compare > Combine.
  2. A pop-up window will appear letting you choose the Original Document and the Revised Document.
  3. Under Original Document, click the down arrow and choose the document you sent for review.
  4. Under Revised Document, choose the document you want to merge.
  5. In the Label unmarked changes with box, type the name of the person who made the suggested changes.
  6. Click the More
  7. Under Show changes in, select New document.
  8. Click OK.

Word will then open a new document that combines the original document and the copy you merged.  The screen will be divided into three sections:

  • the combined document,
  • the original document, and
  • the revised document.

You can hide the original and revised document screens by clicking Compare Show Source Documents > Hide Source Documents, or by clicking the x’s in the upper right-hand corner of each section.

You can merge more revised copies by saving the document that contains the combined changes and merging an additional copy into that document just like you did before. You would repeat this process until all revised copies have been merged.

Tags:  merging documents  Microsoft Word  Tech Tip 

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How to Password Protect a PDF in Adobe Acrobat

Posted By Danielle M. Hall, Tuesday, August 14, 2018

By Danielle M. Hall, Kansas Bar Association

If you ever need to send a password protected PDF via email, here's how do it in Adobe Acrobat:

  1. Open the PDF and choose Tools.
  2. From the Tools menu select Protection > Encrypt > Encrypt with Password.
  3. If you receive a prompt asking, "are sure you want to change the security on the document,” click Yes.
  4. Select Require a Password to Open the Document.
  5. Insert a password in the corresponding field.
  6. Select an Acrobat version from the Compatibility drop-down menu. Choose a version equal to or lower than the recipients’ version of Acrobat or Reader.
  7. Select an Encryption Option.
  8. Click OK.

Note: Password protecting a PDF may increase the size of the document. 

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The Chicago Bar Association Law Practice Management & Technology Division How to Video Library Goes Public

Posted By Danielle M. Hall, Tuesday, August 7, 2018
By Danielle M. Hall, Kansas Bar Association

It was recently announced at the National Association of Bar Executives Annual Meeting, which was held last week in Chicago, Illinois, that the Chicago Bar Association is no longer restricting access to their How to Video Library. The video library is produced by the CBA’s Law Practice Management & Technology (LPMT) Division. The CBA LPMT Division regularly sponsors training and demonstrations of hardware and software geared to legal professionals. Archives of these programs are available in the video library. The library can be accessed at https://lpmt.chicagobar.org/how-to-video-library/. You can learn everything from managing your Google or Microsoft Outlook calendar to formatting documents. You will find videos on career issues, firm management, and even social media and marketing. This is a great resource and I encourage KBA members to go the CBA LPMT website and watch some videos. I must also say thank you to the Chicago Bar Association for providing access to such a great resource!

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