I am sure we have all been there before, you receive (or maybe you’re the one sending) the dreaded “when are you available for a meeting” email. I am sure you have tried/seen everything from the when are you available to the when are you NOT available. The result, however, tends to be the same—multiple emails over multiple days.
Sending or receiving this type of email isn’t necessarily the worst thing in world when you are dealing with just one or two other people. When there are several people involved, however, this type of email can become chaotic and difficult to track. One thing also becomes clear when your dealing with multiple people—and it doesn’t matter whether it is colleagues, clients or other professionals—we are all busy.
Over the last few months, the number of meetings you attend, including Zoom meetings, has probably increased. So, if you find yourself scheduling meetings, and it’s starting to feel like you are trying to herd cats and dogs, then I suggest you look at using a scheduling app.
Online scheduling apps, such as Doodle, Calendly, and Microsoft’s Findtime, can help you eliminate the back and forth, and many can integrate with your calendar, email, and other 3rd party apps like Zoom and GoToMeeting. Most are simple to use and involve sending an invite to the meeting attendees which includes available meeting dates and times they can pick from. The attendee can (and should) choose multiple potential meeting dates and times based upon their availability. Once everyone has marked their availability, you can easily see the best date and time to schedule your meeting. No more back and forth emailing!